Exhibitor Terms & Conditions

Cancellation

Cancellation by exhibitor 60 or more days prior to the start of the Event: 100% refund.

Cancellation by exhibitor 30 days or more prior to the start of the Event: 50% refund, providing your allocated site has been re-let. The refund will be issued after the re-let site has been confirmed by the new client.

Cancellation by exhibitor less than 30 days or more prior to the start of the Event: no refund.

NB refunds for items ordered on behalf of exhibitors, e.g. electrical connections, will be administered based on cost recovery at the time of cancellation.

Disclaimer

Exhibiting space is sold subject to The Big Business Event reserving the right to refuse admission to any person or to withdraw permission at any time to remain in any area of the Event and shall not be required to give any reason for this.

Save for the death or personal injury caused by the negligence of The Big Business Event or anyone for whom they are responsible; the Big Business Event, or any agent, employee or representative of these bodies accept no liability for any accident, loss, damage, injury or illness to visitors, exhibitors, land, cars, their contents and accessories or any other person or property whatsoever, whether caused by their negligence, breach of contract or in any other way whatsoever.

The Big Business Event shall not be liable in respect of any loss or damage whatsoever arising from the abandonment, cancellation or postponement of an Event, or any such eventuality.

Electricity

All power requirements need to be booked on the application form as we are unable to accommodate late requests. Please ensure that you provide details of what powered equipment you will be using, and that all equipment has a current PAT test.

The connections are standard household 13A 240V single phase sockets. Additional or complex electrical requirements will be quoted on a case-by-case basis.

Individual generators are not permitted without prior permission from The Big Business Event.

Feedback

If you have feedback at any point, please do get in touch with the Events Team. You will be provided with a feedback form during the event, and we would like to hear from you.

The only way we can develop the Event is by striving to make improvements and any comments you receive from visitors or want to pass on yourselves will be helpful, although we can’t guarantee we will be able to act on them all!

First Aid

If you require First Aid assistance at the Event, please contact our partner on the day, LIVES, who will be on-hand for any emergencies and will be made known to you at the start of the event.

H&S and Fire Safety

It is your responsibility to conduct your own Risk Assessments and ensure that you are operating within the current safety guidelines for your business.

Insurance

Exhibitors are responsible for their own property and must carry a public liability policy with an indemnity of at least £2,000,000 (two million) for any one claim.

Exhibitors are advised to carry product liability insurance and are recommended to consider insuring against losses in the case of fire, theft and cancellation.

Exhibitors assume full responsibility for their stand, stock, promotional material and any item associated with their business and accept that The Big Business Event is in no way responsible for these, including liability for all claims arising out of the handling of these exhibits and the overall conduct of their stand.

Exhibitors indemnify The Big Business Event against all claims, damage or expenses arising in any way out of the presence of the exhibitor or his/her exhibits at the Event.

Acceptance of these provisions is a condition of entry.

Licensing

Any exhibitor proposing to sell alcohol or food containing alcohol whether for consumption on- or off-site must possess a Temporary Event Notice (TEN).

This notice must be brought to the Event and be available for inspection by The Big Business Event or the Licensing Authority.

Neighbours

We appreciate your cooperation in being respectful of our neighbours’ homes, animals, access and noise levels.

Parking

There is plenty car parking at the venues. Please ensure access routes must always be left clear, including while loading and unloading.

Rubbish and Recycling

There will be bins provided at the venue for your use.

Please help us to keep the whole event site presentable by doing your part and ensuring that the area around your stand, including the rear, is kept clear of rubbish/recycling.

On final departure, please ensure your area is entirely clear of rubbish as we may have to pass on associated costs of clearing up after you have left.

Security

You are responsible for the security of your stand and its contents, together with any property or vehicle that you bring with you. There will be no overnight security.

Stand Position

Closer to the Event we will provide you with a site plan, indicating details of set up time, access, parking and facilities. The right to exhibit cannot be assigned, transferred or sublet without prior permission of the Events Team.

We ask exhibitors to act cooperatively and with consideration for the site, each other and visitors. If there are any problems, please contact the Events Team.

Stand Specification

You are required to provide your own stand or table from which to trade and your own table cloth. Tables are available at an extra cost (please indicate this on the booking form). This must conform to the current Fire Regulations and have the required Fire Retardancy Test Certificate, if applicable.

All stands must fit within the allocated 2m x 2m space, to include any protrusions, promotional material or equipment. Larger spaces may be available by special arrangement, please contact us at the earliest opportunity to discuss this.

All stands/vehicles are required to be clean, presentable and in good condition.

Stand Sharing

If you are planning to share a stand with another business, booking forms need to be completed by both businesses. If you or the other business are unable to attend, you are liable for their half of their payment and The Big Business Event Team reserve the right to put another business on the table with you during the event.

Stock/Property

Any property or stock left on site after the Event will be disposed of.

Times and Access

Access to the site is available for exhibitors from 8am. The event is open to the public from 10am to 3pm and closing down of the event will be from 3pm to 5pm.

We appreciate your help in ensuring you are open for business promptly and remain ‘open’ during these hours (10-3pm)

"It’s great at the events to see companies, both local and further afield, taking part so enthusiastically and making valuable and longstanding connections as a result of attending."